Email Signatures

Members of the UVA community are encouraged to use one of our templates to create an email signature that clearly communicates their University roles and contact information.

HTML Format

Photo showing what a complete email signature looks after using the interactive generator.

Use our HTML email signature form to create a custom email signature, and follow the directions provided to add your signature in Microsoft Outlook or Mac Mail.

HTML Email Signature Form

Use the form below to enter your information. Click “SUBMIT” and then follow the instructions to add the signature to your email program.

Some fields contain examples of recommended formatting but these are placeholder examples only—information will appear as it is entered. If no information is entered in a field, it will not appear in the generated signature.

Personal Information

Name

Title

School/Unit

Office/Department

Pronouns

Contact Information

Email

Phone

Extension

Mobile

Fax

Physical Location

BUILDING NAME (include room number if applicable)

STREET ADDRESS

PO BOX

CITY

Select State

Zip Code

University Logo

Yes

No

Digital Information

WEBSITE

FACEBOOK

TWITTER

INSTAGRAM

YOUTUBE

Text-Only Format

Example showing what a complete, text only email signature looks like.

For individuals who prefer a text-only format, use your preferred email program to create a text-only signature. The image above shows the type of information that is helpful to include.

Email Signatures

Watch this video about creating a University email signature.

HTML Format

HTML Email Signature Form

Create your own HTML format email signature.

Preview the New Signature

Text-Only Format